It may be necessary to substitute course(s) for students due to extenuating circumstances. This may enable the student to meet degree requirements. The Dean’s Office requires written notice (email) from the department chair or designee for each substitution made on student’s degree audit. Students who fail to meet all published degree requirements will not be approved for graduation by the Dean’s Office.
Faculty advisors should initiate all requests for substitutions through the department chair or his / her designee. These requests should be initiated immediately upon discussion to prevent a delay in the student’s graduation and should have notes documented in DegreeWorks indicating “course substitution request pending approval.”
Important Information to Include When Requesting Substitution
| Student Name | Student Banner ID | Course(s) Taken | Course(s) to be Substituted | Reason for Substitution(s) |
| Department | Course Substitution Process |
| Applied Design | Student speaks with the program coordinator in the respective area (ADM, IND, INT) regarding substituting courses. If the program coordinator deems the request appropriate, he / she sends an email to the appropriate FAA records specialist based on alphabetical cohort and copies the chair on email. The chair then responds back to email and approves / denies request. |
| Art | Student is required to speak with his / her advisor regarding substituting courses. If the advisor deems the request appropriate, he / she sends an email to the assistant chair. The assistant chair determines the validity of request and then sends an email to the appropriate FAA records specialist based on alphabetical cohort approving the request. |
| Communication | Student is required to speak with his / her advisor regarding substituting courses. If the advisor deems the request appropriate, he / she sends an email to the chair and assistant chair. Based on review of submission, the chair and assistant chair copy each other on an email to the appropriate FAA records specialist based on alphabetical cohort approving the request. |
| Sustainable Development | Student is required to speak with his / her advisor regarding substituting courses. If the advisor deems the request appropriate, he / she sends an email to the appropriate FAA records specialist based on alphabetical cohort and copies the chair on the email. The chair then responds back to email and approves / denies request |
| Sustainable Technology and the Built Environment | Student is required to speak with his / her advisor regarding substituting courses. If the advisor deems request appropriate, he / she completes an electronic course substitution request form on STBE’s website. The submission is then sent electronically to chair who determines validity of request and then emails the appropriate FAA records specialist based on alphabetical cohort if the request is approved. |
| Theatre and Dance | Student is required to speak with his / her advisor regarding substituting courses. If the advisor deems request appropriate, he / she sends an email to chair / assistant chair. Based on review of submission, the chair / assistant chair sends an email the appropriate FAA records specialist based on alphabetical cohort approving request. |