Overview of Degreeworks (DW)
Q. What is DegreeWorks?
A. DW is a Web-based tool available in AppalNet for you and your advisor to monitor your academic progress toward completion of your program of study -- degree, concentration, and/or minor.
Q. What is a Degreeworks worksheet?
A. A DW worksheet is a review of past, current, and pre-registered coursework and non-course requirements (such as proficiency, candidacy, comprehensive exams) that provides information on completed and outstanding requirements necessary to complete a program. The requirements are based upon those listed in the Undergraduate Bulletin for the term you entered the program.
Q. Who has the ability to access DegreeWorks?
A. Currently, DW is available to all degree-seeking students admitted to ASU since Fall, 2009. Advisors, faculty, and the FAA dean's office staff will also have access for the purpose of supporting your progress through your academic career.
If you are a student who entered ASU prior to Fall, 2009, the FAA dean's office will provide a manual senior check for you via your Appalachian e-mail account when you earn a minimum of 80-85 semester hours.
Q. Is my information confidential?
A. Yes. The information used in your audit comes from your Banner student data record, and is confidential as required by FERPA. Remember that your advisor, faculty, and selected staff will be able to view the information contained in DegreeWorks.
Q. How current will my information be in DegreeWorks?
A. The banner student data information is refreshed each night. Any changes made today (e.g., grade changes or classes added/dropped) will be seen in DW tomorrow.
Q . Can I register for classes in DegreeWorks?
A. No. DegreeWorks is a snapshot of courses in-progress, pre-registered, and in academic history. Registration will continue to be handled through the Student Services channel of AppalNet.
Q. Can I see how many classes I have left to fulfill my requirements?
A. Yes. DegreeWorks is laid out in block format displaying degree, major, minor, and concentration requirements. Look for unchecked boxes to identify requirements that you still need to complete.
Q. Are my grades visible in DegreeWorks?
A. Yes. Once grades have been processed at the end of the faculty grading period, they become official and are viewable in DegreeWorks following the nightly refresh.
Navigating DegreeWorks (DW)
Q. How do I access DW?
A. You can log into DW through AppalNet using any browser software. Your appstate.edu username and password are required. If you are unable to log in, please email firstname.lastname@example.org. The DW staff in the Registrar's Office can assist with login issues.
Q. What if I am not in DegreeWorks?
A. Only students who entered ASU in Fall, 2009 or later and are enrolled as a degree-seeking student are in DW.
Q. What should I see when I look at my worksheet?
A. DW displays your program of study worksheet based upon the program and course information in the Banner student data system and the curriculum scribed in DW.
If you are degree-seeking, you should see a degree block and a major block -- and a concentration block if your major requires a concentration. You should also see a General Education block, unless you have met those requirements in some way (CCC CORE, GEP MET, etc.).
Green checks indicate complete requirements; blue tildes indicate in-progress requirements; empty red boxes indicate unmet requirements.
Q. I am in multiple programs (concentrations, majors), but I only see one listed.
A. Each program is listed on a separate audit screen. To change screens use the Degree pick-list near the top of the screen as illustrated below. If the second program is not there, the second program may not have been approved yet. Contact your advisor if you believe there is an error.
Q. I see several special categories of courses at the bottom of the worksheet. What are those?
A. Any or all of the following may appear at the bottom of the audit.
- Fallthrough: Courses that are counting as additional electives over the minimum required for the program.
- Attempted: Courses that do not meet grade requirements (U, F, etc. grades).
- In-progress: Any course currently being taken or preregistered for.
- Not Counted: Courses that exceed or do not meet a program of study requirement, such as limits on dual-listed courses, independent studies, selected topics courses.
- Exceptions: Customizations applied to the student's program based on submitted program of study paperwork.
- Notes: Any comments made by the advisor, program director, or the Student Services Center such as undergraduate prerequisites or intentions to take transfer.
Q. Can I get a term-by-term listing of courses taken using DW?
A. Use the Class History link at the top of the audit.
Interpreting DW and Requesting Changes
Q. What if the major, concentration or minor is listed incorrectly?
A. DW is a front end for information in the Banner student data system, so DW displays only what is recorded as the official program(s). The information is updated each night, and so changes made today will be available for view tomorrow.
To change concentrations, catalog year or add a minor, work with your advisor to submit the Change of Major/Minor/Catalog Year Form.
Q. The program requirements don't look quite right. What could be wrong?
A. Double check the catalog year listed on the black header bar for the major. If that is the problem and you wish to change the catalog year, please work with your advisor to submit the Change of Major/Minor/Catalog Year Form.
Q. Courses approved to meet a program requirement are "falling through" to the bottom of the audit. How can I fix that?
A. Work with your advisor to seek approval and he or she will submit a substitution request per established guidelines. The College of Fine & Applied dean's office staff will update Banner and DW after approval.
Q.How do I request a substitution for a required course in the program (major or concentration)?
A. Work with your advisor to seek approval and he or she will submit a substitution request per established guidelines. The College of Fine & Applied Arts dean's office staff will update Banner and DW after approval.
Q. What if I see an error in the worksheet?
A. Check first with your advisor! If your advisor confirms that there is an error, notify The College of Fine & Applied Arts dean's office with specific information including your name, Banner ID, major, and where on the audit that the error was noticed.
Q. The General Education block looks really big and confusing. Can this be more concise?
A. Yes. When you have chosen your theme, this collapses the General Education block considerably. Themes can be selected in the AppalNet Self-Service window. If you need assistance, visit 220 Edwin Duncan.
Q. Who can I contact with questions?
A. The College of Fine & Applied Arts Dean's Office, located in room 220 of Edwin Duncan.