Academic Policies

 

Academic Probation and Suspension:


Academic Forgiveness:


Adding Courses (after drop/add period ends):

  • The Drop/Add period is the first five days of a fall/spring semester during which students may adjust their schedules as necessary without using career drops. The dates for the Drop/Add period for summer terms are published on the Registrar’s Office website.
  • Students must obtain the Late Drop/Add form and have all of the required signatures (student, instructor, chairperson) before submitting it to  the dean’s office for final approval. The form must be submitted to the dean’s office within TWO business days of obtaining the chair’s signature.


Auditing Courses:

  • During the Drop/Add Period (the first five days of the term) students may change a course from credit to audit. The student must obtain the Request to Audit a Course form from the Registrar’s Office website. Permission of the instructor is required for a student to change from credit to audit. Auditors must be in regular attendance and pay regular fees, but they will NOT receive credit. Students who stop attending an audited class will receive a grade of “F” that will be calculated in the GPA.


Credit by Examination

Not all courses are amenable to credit by examination, but many are. Students who wish to challenge a regularly listed course should consult with the appropriate departmental chair. If arrangements can be made with the department chair, a fee of $50.00 is charged for each examination and a receipt from the Student Accounts Office must be shown to the departmental chair before final approval can be given. If the examination is passed, credit without grade will be noted on the student’s transcript. The departmental chair will notify the Registrar’s Office, in writing, to enter the credit on the permanent record and notify the cashier, in writing, to reimburse the faculty member who administered the examination. If the examination is not passed, no notation is made on the transcript. In the case of freshmen who take placement examinations during the freshman orientation period, the fee is waived.

Anyone seeking credit by examination must be either degree seeking or taking courses for teacher licensure. Credit by examination cannot be used to repeat a course, nor can it be used to meet the University’s residency requirements for graduation.

 

Credit for Life Experience:

Persons interested should see the Coordinator of Credit for Life Experience in the University College Academic Advising Office.

In exceptional cases, credit can be awarded for prior non-college-based learning if the credit sought is related to the student’s degree program (i.e. general education, major or licensure requirements). Assessment of prior learning can commence only after a student has been admitted to the University and has declared a major.

The student will first meet with the designated Academic Advising representative who will help in defining the areas or disciplines in which appropriate creditable learning may have occurred. Actual assessment is conducted by a faculty member in the appropriate academic area. A $100.00 fee for each area of assessment will be charged. Payment is made to the Student Accounts Office.

Note: Anyone seeking credit for life experience must be either a candidate for an undergraduate degree at Appalachian or taking courses for teacher licensure. Credit for life experience cannot be used to repeat a course, nor can it be used to meet the University’s residency requirements for graduation.


Career Drops

Students may freely drop and add courses during the first five days of the fall and spring terms without using any Career Drops. From the sixth day until the end of the ninth week of the fall and spring semesters, students may drop no more than four courses in their entire academic career at Appalachian. These are called Career Drops.

Students may use their Career Drops by dropping courses on their Appalnet accounts (no form is needed):

  1. Sign into the Appalnet account and click on the Self Services tab.
  2. Click on the Student tab.
  3. Click on the Registration menu.
  4. Once in the Registration menu, select Add/Drop Classes.
    1. Classes may be dropped by using the options available in the Action field.
    2. If no options are listed in the Action field, the class may not be dropped (i.e., all drops have been used or it is too late in the semester to drop classes).
    3. Once all changes are made, click on Submit Changes.

It is a good idea to sign out of Appalnet and sign back in to review the registration to ensure the drop has been completed. Students may not claim that a drop was not processed as a reason to drop a class late; it is the student’s responsibility to verify a drop was processed.

If a student who has accumulated four career drops attempts to drop another course, the drop will be denied, and the student will remain enrolled in the class.

Official drop dates for all terms, including summer, are published on the Registrar’s website on the term calendars.

Exceptions to this policy are rare; require the approval of the instructor, the chairperson, and the Dean; and require documented extenuating circumstances. (See Late or Extra Drops below.)

 

Late Drops or Extra Drops (after the Drop/Add Period ends)

These are rarely approved, and then, only for extenuating circumstances that can be documented: something happened after the official drop date that prevented the student from completing the course – and it was beyond the student's control. Students may review the Request for an Exception to the Drop Policy form on the Registrar's Office website to determine if they may request a late or extra drop.

Not extenuating circumstances:

  • Failing the course
  • Course not needed for major
  • Changed major
  • Doesn’t get along with the instructor
  • Working long hours at outside job

Extenuating Circumstances - Documentation must be provided!

  • Medical issues - see Student Health Services
  • Accident impairing attendance
  • Death in the immediate family

Requests for exceptions to the drop policy must be submitted to the appropriate office with the required documentation. Please review the form for instructions and required documentation. Students should continue attending the class unless the exception has been approved.


Grade Forgiveness/Repeat Rule

The first four courses you repeat will AUTOMATICALLY be processed as grade forgiveness courses. You will not have to complete a form to have your first grade excluded from your GPA calculation.

  • If you have already used some "repeats" as grade forgiveness, this does not mean you get four more! You will only be allowed 4 total, so if you have already used 2, you will have only 2 more.
  • If you don't want to have a course repeat automatically processed as a grade exclusion, you must complete a form before the end of the Drop/Add period for the term (1st five days in fall/spring; 1st or 2nd day in summer). You can find the Grade Forgiveness Exception form [PDF] on the registrar's office forms page.

Exclusions
Grade forgiveness can be used only once per course. Only courses taken at Appalachian are eligible for grade forgiveness. Grade forgiveness may not be used on courses that have changed their content or credit hours.

 

Incomplete Grades

Incomplete grades are assigned only because of sickness or some other unavoidable cause. An “I” becomes an “F” or “U” if not removed within the time designated by the instructor, not to exceed one semester, except that all incompletes must be removed at the time of graduation. An Incomplete is not given merely because assignments were not completed during the semester.

Students do not re-register for a class in which a grade of “I” was earned in order to complete the incomplete. If a student receives a grade of “I” in a class and then re-registers for the class (either with the same or a different professor), the grade of “I” in the first class will default to “F” or “U”.


Independent Study (courses numbered 2500, 3500, 4500, 5500, 6500)

Independent Study is a special course, not listed in the regular curriculum, in which the student designs a project and then pursues it under the guidance of an instructional staff member who serves as a consultant for the student during the course of the study. The faculty member, who will direct the student’s work, the chairperson, and the Dean’s Office, must approve the Independent Study. Anyone wishing to pursue an Independent Study must be a candidate for a degree at Appalachian or working toward teacher certification.

Guidelines

1.  No more than 6 semester hours of Independent Study may be used in an undergraduate degree program and no more than 3 semester hours in a minor.
2.  An undergraduate student may take no more than 4 semester hours of Independent Study in any one term.
3.  A faculty member should direct no more than two different Independent Studies in any one term.

These guidelines define policy in ordinary circumstances, although the department chairperson because of hardship or for some other extraordinary cause may make exceptions.

Approval Process

1. The student will meet with the faculty who serves as the director of an Independent Study.
2. If the faculty member agrees to supervise the Independent Study project, the Independent Study form and Special Course form will be completed. These forms will be presented to the department chairperson.
3. If the department chairperson approves, she/he will determine, in consultation with the faculty member, the number of semester hours credit for the project and sign the Special Course Form authorizing registration for the Independent   Study.
4. This packet of information must then be sent to the Dean's Office for approval.
5.  Once approved by the Dean's Office the student will submit the Special Course form to the Registrar's Office for registration.

 

Individual Study

Individual Study is a special provision whereby the student makes a contractual agreement with the instructor of a regularly listed course to complete the course on a different time schedule or without attending class regularly. Anyone wishing to pursue an individual study must be a candidate for a degree at Appalachian or working toward teacher certification.

 Approval Process

1. The student will meet with the faculty who serves as the director of an Individual Study.
2. If the faculty member agrees to supervise the Individual Study project, the Special Course form will be completed.
3. This form will be presented to the department chairperson.
4. If the department chairperson approves, she/he will sign the Special Course Form authorizing registration for the Individual Study.
5. This form must then be sent to the Dean's Office for approval.
6. Once approved by the Dean's Office the student will submit the Special Course form to the Registrar's Office for registration.

 

Institutional Credit

Courses numbered less than 1000 (excluding applied music courses, major-principal, MUS 0001 - 0025) are taken for “institutional credit” only. These courses DO NOT count for graduation, but are computed in the student’s GPA (the hours count toward full-time student eligibility, but do not count as hours earned for graduation). Institutional credit courses will not be used in determining eligibility for honors.

 

Instructional Assistance

The instructional assistance program is designed for students interested in participating, for academic credit, in supervised experiences in the instructional process on the University level through direct participation in classroom situations. Students with junior or senior standing are eligible to participate in this program. An undergraduate student may include a maximum of 3-semester hours credit under the Instructional Assistance Program toward meeting graduation requirements.

Approval Process

1. The student will meet with the faculty who serves as the director of an Instructional Assistantship.
2. If the faculty member agrees to supervise the Instructional Assistantship, the Instructional Assistance for and Special Course form will be completed.
3. These forms will be presented to the chairperson.
4. If the chairperson approves, she or he will sign the forms authorizing registration for the Assistantship. 
5. The forms will then be submitted to the Dean’s Office for approval.
6. Once approved by the Dean's Office the student will submit the form to the Registrar's Office for registration.



Intent Not to Return

If a student has registered and decides not to return to Appalachian for the following term, he/she should notify the Registrar’s Office.

Internships

Students pursuing an official Appalachian State University program of study that leads to a degree, certificate, or licensure are considered eligible to enroll for internship credit.
Internship courses are graded on a S/U basis. Students must contact the appropriate program, department, college advisor, or designated representative for instructions on approval and registration procedures.

Math Placement

All students must take the Math Placement Test except for those who:

  • Earned a minimum of 520 on the SAT math test
  • Earned a minimum of 22 on the ACT math test
  • Have completed their math core requirements with transfer work

All other students must pass part I of the Math Placement Test or complete MAT 0010 prior to taking any courses in math, computer science, statistics, or any ND designator course.
If a student needs MAT 1110 or higher, he/she must take the Calculus Readiness Exam part of the math placement test.


Overloads (more than 18 hours each semester)

For an undergraduate student, a full-time semester is defined as 12-18 hours, or 6-7 hours in a five week summer term. Anything above this is considered an overload. An undergraduate student may be granted approval from his/her Dean’s Office to take an overload if the following GPA requirements are met:

            Fall/Spring:
            2.5 cumulative GPA for a one hour overload, 19 hours
            3.0 cumulative GPA for a two hour overload, 20 hours

            Summer:
            2.5 cumulative GPA for eight hours
            3.0 cumulative GPA for nine hours

The associate dean/designee must approve any exceptions.

To request an overload the student will login to their AppalNet account, click the 'Student Tab', 'Registration' link, and then 'Request Overload' link. Student must select the term in which the overload is needed and complete the form, then press 'Submit'.          


Pass/Fail

Students with sophomore standing or above and in good academic standing may elect to take one course per semester (up to 6) under the pass/fail grading system. The following rules apply to the pass/fail option:

  • A passing grade does not figure into the GPA, but a failing grade does.
  • Only "free electives" may be taken pass/fail.
  • No course in the major or minor, Core Curriculum, or foreign language requirements may be taken pass/fail.
  • A student who elects the pass/fail option may remove the pass/fail option during the first nine weeks of the term.
  • If a course taken under the A-F grading system is repeated, it must be repeated under the A-F system.

P.E. Credit Limitation

For non-P.E. majors, no more than six (6) semester hours of PE activity courses may be counted towards meeting graduation requirements.

 

Readmission

Students who have not attended a fall or spring semester or who withdrew from the University must be readmitted to the University. This readmission process is now an online application process and costs $55.00. Information about the readmission process can be found on the Registrar's Office website.

Students must complete all items on their myApp.appstate.edu portal as well. This will include being advised in the major department by a faculty advisor (not necessarily the one on record for the student). The faculty advisor who completes the advising should email the dean's office with verification of advising.

Once the readmission process is complete, students will receive an email providing information about class registration.

 

Repeat Rule/Grade Forgiveness 

The first four courses you repeat will AUTOMATICALLY be processed as grade forgiveness courses. You will not have to complete a form to have your first grade excluded from your GPA   calculation.

  • If you have already used some "repeats" as grade forgiveness, this does not mean you get four more! You will only be allowed 4 total, so if you have already used 2, you will have only 2 more.
  • If you don't want to have a course repeat automatically processed as a grade exclusion, you must complete a form before the end of the Drop/Add period for the term (1st five days in fall/spring; 1st or 2nd day in summer). You can find the Grade Forgiveness Exception form [PDF] on the Registrar's Office form page.

 

Residency Requirements

Students must meet all residency requirements to earn a degree from Appalachian State University. The requirements for residency include:

  • At least 25% of all degree requirements must be from Appalachian State University
  • At least 50 semester hours of credit must be from a senior (4-year) institution
  • The last 30 semester hours of credit must be from Appalachian State University
  • At least 18 semester hours of credit in the major must be from Appalachian State University
  • At least 9 hours of credit in the minor must be from Appalachian State University

 

Senior Institution Hours

All baccalaureate degrees granted by Appalachian require the completion of a minimum of 50 semester hours at a senior (four-year) college or university. (Note: credit awarded for military service or "Prior Life Experience" does not count as part of the required 50 hours.)

 

Substitutions and Waivers

From time to time it may be necessary for substitutions or waivers to be made in order to enable the student to meet stated requirements or to allow for special topics to be used to meet degree requirements. The Dean’s Office requires a written note or email message from the department chairperson for each substitution made on a student’s required Program of Study. The Dean’s Office will not approve students who fail to meet all published degree requirements for graduation. Advisors should initiate any/all requests for substitutions through the department chairperson. These requests should be initiated early in the student’s program to prevent a delay in the student’s graduation. In instances where waivers are granted, only the requirement is being waived and not the minimum number of hours required for degree completion.

 

Tuition Surcharge

Undergraduates who initially enrolled at Appalachian in the Fall of 1994 and at any time thereafter must comply with North Carolina Senate Bill 27 (1993 Session Law). This legislation requires a tuition surcharge of 50% on all attempted credit hours in excess of 140 when taken as part of a student's first baccalaureate degree program.          

Attempted hours include:

  • Transfer work
  • Courses that you took at ASU (with either a passing or failing grade)
  • Courses from which you withdrew after the Drop/Add period (the first five days of classes) either by dropping the course or withdrawing from the university.
  • Courses you repeated (even if you will not earn additional credit for the course)

Attempted hours do not include:

  • AP and IB credit
  • Dual-enrollment college credit taken during high school (including Early and Middle College credit)
  • Summer School courses taken at any NC institution
  • Out-of-state college credit
  • Credit by Exam

Students pursuing a second degree or major may contact the Dean's Office once they receive a bill for tuition surcharge to ask that their surcharge threshold be adjusted to allow for the second degree/major. The new threshold will be the total number of unique hours required for the double degree/major multiplied by 110%.

 

Validation of Credit

Students who stop-out and then return to the University will have their credit reviewed for applicability. Any credit earned more than 10 years prior to the date of re-entry is considered to be expired and may not be used for meeting degree requirements unless it has been approved. The old credit must be reviewed for approval by the Office of General Education, the major department, and the minor department (if applicable). Any old course not approved for use towards a degree must be taken again for credit.

 

Veterans

Students inquiring about VA benefits and/or credit for military service should be referred to the Student Financial Aid Office.

 

Taking Courses at Another School (Visiting Coursework)

Students who wish to take courses at another collegiate institution must seek approval from Appalachian State University PRIOR to enrollment at the other institutions. The instructions for requesting approval can be found on the Office of Transfer Services website. Failure to secure prior approval may result in the course(s) not being accepted by Appalachian. Other rules include:

  • An Appalachian student must be in academic "good standing" (he/she cannot be on academic probation)
  • Coursework at the lower division level (1000/2000) is evaluated by the Office of Transfer Articulation; coursework at the upper division level (3000/4000) is evaluated by the appropriate academic department.
  • Permission may not be granted if the course for which the student is requesting to take at another institution has been taken at Appalachian and a grade of "D-" or better has been earned.
  • Grades earned at another collegiate institution will not be computed in or allowed to affect the grade-point-average at Appalachian.
  • A grade of "C" or better is required for a course to transfer to Appalachian.
  • To graduate from Appalachian, a student must complete the following in residence:
    • As a minimum, the final thirty (30) hours (students who study abroad on an Appalachian-approved exchange are excluded from this provision); and,
    • A minimum of eighteen (18) semester hours in the major and (if applicable) nine (9) semester hours in the minor; and
    •  At least 25% of the credit hours required for the degree

     

Withdrawals

Refer to the Office of the Registrar, Withdrawal Policy.